Academics, Grades & Transcripts

Academic Integrity

Southeast Community College expects all students to conduct themselves with integrity. As you pursue your studies at SCC, be aware of the values we as a community find fundamental to education.

All coursework is essential to the integrity of the College and your credentials. Be mindful of your integrity as you prepare assignments and tests. Behaving in an immoral or unethical manner in the completion of your academic work is dishonest and jeopardizes your integrity, the integrity of the College and violates the SCC Student Code of Conduct. The core principles of integrity create a foundation for success in all of life’s endeavors. Integrity in academic settings is a fundamental component of success and growth in the classroom. It prepares students for personal and professional challenges as well as providing a blueprint for future fulfillment and success.

Academic Dishonesty

Examples of Academic Dishonesty include, but are not limited to, the following:

1. Plagiarism

• Intentionally or unintentionally presenting the ideas, words, information, or images of another as your own work by not properly citing the original source. Allowing others to write or edit your work.

2. Fabrication/Falsification

• Presenting altered or invented information as fact.

3. Cheating

• Obtaining unauthorized materials or assistance for one’s own academic benefit. Examples:
  1. Copying work of other students;
  2. Falsely identifying the student presenting the work;
  3. Submitting work created for another class or purpose;
  4. Attending class or taking a test for another student.

4. Facilitating Misconduct

• Assisting others in actions considered dishonest. Giving unauthorized help on tests, labs or homework.   

If you have a question about academic honesty, consult your instructor.

What Can Students Do to Avoid Dishonesty?

Sometimes dishonesty occurs because students feel unprepared. This can be avoided by allowing oneself adequate time to study and complete assignments. Instructors, campus tutors, online tutoring services, and access to Turnitin.com (a plagiarism detection service) are available to help students prepare for exams and complete assignments.

In addition, follow these suggestions:

• Never assume that collaboration is permitted unless the instructor specifically indicates you may do so
• Allow adequate time to study and complete assignments
• Read your Course Syllabus and Course Information Document
• Request written directions for assignments
• Read the course grading practices and other documents provided by your instructor
• Read deadlines and policies on late work
• Find the instructor’s contact information in Canvas
• Retain all rough drafts, notes and graded work until the final grade is posted
• Ask your instructor about how you can submit your writing to Turnitin.com to check for accidental plagiarism

Consequences of Dishonesty

Southeast Community College is committed to Academic Integrity and the value of your education. Faculty will report violations to Student Affairs and penalties can include the following depending upon the total number of reports or severity of the act in accordance with protocols detailed in the SCC Student Code of Conduct:

• Failure of the assignment or course
• Disciplinary warning or probation notice
• Suspension or expulsion

Appeal Process

Students have the right to appeal actions through the Student Code of Conduct or the Academic Grievance Process. See the Campus Dean of Students for more information.

Complaint Process

• Southeast Community College has in place Grievance/Hearing/Appeal procedures for students. The purpose of the Student Grievance procedures is to secure, at the lowest level possible, equitable and timely solutions to problems that may arise. Grievances may be addressed through an informal or formal procedure.
• Students may file a complaint with Nebraska’s Coordinating Commission for Postsecondary Education.
• Students may also file a complaint with the Higher Learning Commission. www.southeast.edu/statecomplaintprocess/

Attendance

Students are required to attend and participate in all credit courses. The College expects students to attend classes and complete assignments, including those missed due to absence. Each instructor will inform students by means of a syllabus/outline of attendance requirements at the first class meeting. Missed class or lab sessions, regardless of cause, reduces the opportunity for learning and may affect achievement. Students are responsible for all content missed, regardless of the reason for the absence. Opportunities for make-up work are dependent upon the course and instructor as outlined in the course syllabus. The College reserves the right to require a doctor’s release when it is determined that a student’s absence has been the result of a medical condition that might jeopardize the health of other students. Programs involving clinical or off-campus assignments may require telephone notification of absences. The College has no leave of absence policy for students.

All attendance regulations are approved by the Instructional Division Dean. The Vice President for Instruction is informed of attendance regulations via the course syllabus/outline. Only currently registered students are allowed to attend class.

If there is a conflict with school and military training, the College will assist students in requesting a change in their annual training to minimize conflict with College classes. Students who must miss class due to military obligations shall notify the College’s VA Certifying Official. In addition, instructors follow SCC’s procedure for reporting students who fail to start attending and/or students who stop attending class. Outlined below are the consequences of non-attendance.

Student Failure to Start Attendance - Administrative Withdrawal

SCC is required to verify the enrollment and participation of students who participate in Federal Title IV student aid programs and/or who receive educational benefits through alternate funding sources. Attendance is established when a student physically attends a class or submits an assignment in an online class. Students who fail to start a class and never complete an assignment will be administratively withdrawn from the course, (reported as a No Show), and the student’s financial aid will be adjusted to reflect eligibility only for those courses attended. Students will be expected to pay for courses where they are administratively withdrawn.

Students Who Stop Attending

Students are expected to follow the College’s Drop/Withdrawal procedures. Students who stop attending a course after attendance has been established must drop the course and/or withdraw from the term, or they will be reported for non-attendance. Stopping attendance during a term is defined as not actively participating in a course for 14 consecutive calendar days. Stopping attendance does not cancel tuition charges or prevent the course and grade from appearing on the student’s academic record. Students who have stopped attending a course and fail to officially drop the course will be assigned the grade earned based on completed and non-completed coursework.

Final Exams

Graduation Requirements

Students must meet all graduation requirements for a Program of Study and all other campus graduation requirements before they are permitted to graduate from any program at SCC. Certain Programs of Study may require specific assessment activities as a graduation requirement. The number of credit hours required for graduation is based on specific program credit-hour requirements.

Students must meet all the following criteria to be approved for graduation:

1. A student must self-certify or provide proof they have received a high school diploma or equivalent to receive an Associate Degree, Diploma or Certificate from SCC.
2. The minimum cumulative grade-point average (CGPA) for graduation purposes is 2.0. Extenuating circumstances involving GPA or other requirements may be considered by the Vice President for Instruction.
3. Students who have been continuously enrolled in a Program of Study will be permitted to graduate under the program requirements in effect at the time of their initial enrollment (except, students will be required to complete curriculum and course changes implemented after a student starts their program as long as the change does not extend the student’s time to complete the program) or students may elect to satisfy revised graduation requirements approved and initiated during their continuous enrollment. Students who have not maintained continuous enrollment, but return within three years of when they last attended will be allowed to graduate under the catalog of their initial enrollment with the approval of the division dean.
4. Students will not be eligible for graduation if a grade of “F” (Failure), “I” (Incomplete), or “NP” (No Pass) in a required course remains on the student’s transcript. Program-specific grading requirements must also be met.
5. Students must be free of any financial responsibility to the College prior to graduation.
6. All students must complete an Application for Graduation form, obtain advisor approval and submit the application to the campus Registration & Records Office by the end of the fourth week of the term in which they expect to graduate. Forms may be obtained in the Registration & Records Office, or on The Hub.
7. To receive a second degree, the student must meet all requirements of the College and the program in which the second degree will be obtained. The student must submit a second graduation application and obtain advisor approval. Forms may be obtained in the Registration & Records Office or on The Hub.
8. A minimum of one-third of the credit hours required for a degree must be completed at SCC for SCC to be the degree-granting institution. See “Advanced Standing.”

Please note, courses with a zero as the first digit of the course number are designated as developmental and may not be used to fulfill degree requirements.

Graduation Awards

Southeast Community College awards the following:

Associate of Applied Science Degree (A.A.S.)
Awarded upon successful completion of a minimum of 60 semester credit hours and the requirements of a prescribed Program of Study.

Associate of Arts Degree (A.A.)
Awarded upon successful completion of a minimum of 60 semester credit hours of a prescribed Program of Study.

Associate of Science Degree (A.S.)
Awarded upon successful completion of a minimum of 60 semester credit hours and the requirements of a prescribed Program of Study.

Associate of Occupational Studies (A.O.S.)
Awarded upon successful completion of a minimum of 60 semester credit hours and the requirements of a prescribed Program of Study.

Diploma
Awarded upon successful completion of a minimum of 25 semester credit hours and the requirements of a prescribed Program of Study.

Certificate
Awarded for successful completion of a prescribed course of study that requires fewer credit hours than a diploma program.

Graduation Honors
A student must have completed 30 semester hours at Southeast Community College and attained a cumulative 3.75 GPA to graduate “With Distinction” or a 4.0 cumulative GPA to graduate “With High Distinction.”

Licensure Requirements
Licensure is a requirement for employment after graduation from several SCC programs. Specific licensure requirements may be obtained from the agency or authority responsible for issuing licensure. The College does not grant licensure or ensure an individual’s eligibility to obtain licensure after graduation. It is each student’s responsibility to know and understand these requirements.

Grades

Grading System

Letter Grades

The following letter grades are used to record student achievement in courses of instruction at Southeast Community College:

Mid-term Grades

Mid-term grades are issued midway through each term and are not part of the student’s permanent records. Mid-term grades serve as an indication to students of their current academic progress. It is the student’s responsibility to check their mid-term grades on WebAdvisor.

An advisor will attempt to contact students and address issues of coursework below acceptable standards. Students are strongly encouraged to seek help from a College Advisor, TRiO Student Support Coach, the instructor, and/or the Tutoring & Learning Centers.

Final Grades

Within one week following the end of each term, final grades are posted to WebAdvisor. Students can access their grades online with WebAdvisor using the student log-in ID and password. Once submitted, course grades are considered final and become part of the student’s permanent record.

It is the student’s responsibility to review their grades for accuracy. If there is a question or disagreement with the grade, a student must follow the steps outlined in the Grade Appeal process in the College catalog and online at www.southeast.edu/studentconductgradeappeal/ (see also Grade Appeal section).

Grade-Point Average

The grade-point average, commonly referred to as GPA, is a function of the grading system used to determine academic status, including scholastic probation, scholastic honors, and eligibility for graduation (See the Academic Standards of Progress section). Your GPA is calculated by multiplying the grade points earned for each course by the credit hours for the course. The sum total of the grade points earned is then divided by the total number of credits attempted.

Example:

A grade may be removed from the student’s cumulative GPA by one of the following:

• Repeating the course and receiving a higher grade. All courses will appear on the transcript in their respective session. The course with the lower grade will be indicated as a repeated course and will not be included in the cumulative GPA.
• Declaring academic bankruptcy.

Grade Appeal Procedure

The responsibility for evaluating student work and assigning grades lies with the instructor of the course. The grade appeal procedure is to allow only the review of an alleged inappropriate final grade as a result of prejudice, capricious grading or other improper conditions such as mechanical error, or assignment of a grade inconsistent with those assigned to other students. Disagreement or dissatisfaction with a faculty member’s professional evaluation of coursework is not the basis for a grade appeal.

Capricious Grading Is Defined as Any of the Following:

1. The student’s grade was assigned on the basis of other factors rather than the performance on the assignment or in the course;
2. The student’s work was graded with more demanding standards than were applied to equivalent students in the course;
3. The instructor assigned a grade using standards that were substantially different from those previously announced or stated in the syllabus.

In all cases of a disputed grade, the student has the burden of proof that the grade assigned was not appropriate. Successful grade appeals should be based on evidence that the student performed at a level sufficient to warrant a different grade.

When to Appeal a Grade

You may appeal the final grade for a course when you are able to provide evidence that an inappropriate grade was assigned as a result of prejudice, caprice, or other improper conditions such as mechanical error, or assignment of a grade inconsistent with those assigned other students.

When You Should Not Appeal:

If you feel the course was poorly designed or you received poor instruction. These may be legitimate concerns, but are more appropriately addressed by the Instructional Dean.

If you feel that students were graded too severely, provided that all the students in the class were graded in the same fashion, these too may be legitimate concerns but are more appropriately addressed by the Instructional Dean.

Process of Filing a Grade Appeal

To file a Grade Appeal, the following steps must be completed in the order described.

• Step 1: The student must initiate a grade appeal within the first two days of the following term where they received the grade(s) they are disputing. After the final grade is posted, the student must first consult with the course instructor in an effort to provide a satisfactory resolution of the contested grade. If the instructor reviews the grade and finds a mechanical error or agrees the grade is inaccurate, they may change the grade.
• Step 2: If, however, the matter is not resolved in Step 1, the student may present the complaint in writing (e.g. email, written documentation, etc.) to the Division Dean who oversees the program in which the course was offered. This step should be completed as soon as possible and no later than the fourth day of the following term where they received the grade(s) they are disputing. The student should include in the petition a completed Grade Appeal Form, along with any additional documentation, instructor response(s), and, if available, the student should provide the instructor’s written explanation for the assigned grade. The Division Dean will attempt to resolve the complaint in consultation with the instructor and the student. The Division Dean will provide a response to the student (e.g. email) before the last day to add classes for the current term has expired.
• Step 3: If the student still contests the grade after the previous steps, the student may present a Formal Grade Appeal Form to the Campus Dean of Students or designee who serves as the steward of the Grade Appeal Procedure. Copies of written materials and petitions presented at the previous steps, along with any written responses received from the instructor or Division Dean, must be included with the petition at the time of submission. This step must be completed within five (5) classroom days of the decision made in Step 2.

The Campus Dean of Students or designee, who is chair of the standing campus Grade Appeal Panel, will forward the formal grade appeal along with the attached materials to the Grade Appeals Panel for review. The Panel shall review the petition and the attached materials and then respond with its recommendation to the Grade Appeal Panel Chair about whether a hearing is warranted in the case. Copies of the Panel’s decision regarding the hearing shall be sent to the Division Dean. If a majority of the Panel does not vote that the case merits a hearing, the grade stands as issued. If a majority of the Panel votes in favor of a hearing, the Dean of Students or designee will convene and chair a Grade Appeal Hearing Committee. The Committee typically consists of faculty, a member of the student senate and College staff.

If a hearing is convened, first the student and then the instructor will each have the opportunity to present their cases orally and to present any other written materials they deem appropriate. The Grade Appeal Committee members shall have the opportunity to ask questions to both the student and instructor. At the end of the meeting, the student and then the instructor shall be given the opportunity for brief closing statements.

The Chair of the Committee should inform the student, the instructor, and the Division Dean of the Committee’s decision in writing within five (5) days of the hearing. If a majority of the Committee agrees that the grade should be changed, the Chair will notify the appropriate departments to process the grade change. Otherwise, the grade shall remain as recorded. The decision of the Grade Appeals Committee shall be final. When the appeal process concludes, all documentation is forwarded to the campus Dean of Students, who will maintain such documentation in accordance with appropriate retention schedules.

The only option to appeal the final decision of the Grade Appeals Committee comes with any new or additional information that was not available or known at the time of the hearing. This information, and all proceeding information, shall be presented to the Vice President for Instruction for review, determination and final decision.

Academic Honors and Achievements

Every term, Southeast Community College recognizes students who achieve academic success.

Dean’s List:

Students who are enrolled in and complete six or more credit hours for the term with a minimum GPA of 3.50 will be listed on the Dean’s List. (Classes with a grade of “P” [Pass] do not count toward the six-hour minimum.)

A press release will be sent to hometown newspapers if a student has completed the hometown newspaper information on their credit registration form.

Students may also fill out the newspaper release information in the Registration & Records Office on their campus. The Dean’s List is submitted to newspapers from the SCC’s Public Information and Marketing Office. An electronic certificate also is emailed to each student on the list.

A student is not eligible to be included on the Dean’s List if an “F” (Failure) and “I” (Incomplete), or an “NP” (No Pass) grade remains on their grade report for a given term.

Graduation with Distinction:

A student must have completed a minimum of 30 semester hours at Southeast Community College, and attained a cumulative 3.75 GPA to graduate “With Distinction,” or a 4.0 cumulative GPA to graduate “With High Distinction.”

Academic Standing

Students are considered to be in academic good standing when a cumulative grade-point average (CGPA) of 2.0 is maintained and the student is eligible to register for the current or future terms.

Academic Warning System

All students will have mid-term grades posted on WebAdvisor. Students failing any course at mid-term will be contacted by the Student Success Office to address the issue of coursework below acceptable academic standards and will be informed of the consequences of entering Academic Probation or Suspension status.

SCC believes students should demonstrate consistent progress toward their stated academic goals. In an effort to assist our students in meeting graduation requirements, the College has developed the following minimum academic standards.

Academic Alert

Students who have a term or cumulative GPA of 2.0 or below but have not completed at least 12.0 credit hours will be placed on Academic Alert.

• These students will be notified, by college-assigned SCC email, of their academic alert status.
• Upon such notification, students should immediately see their Program Director or an advisor to determine the necessary course of action to be taken in order to be removed from Academic Alert.
• Students who raise their CGPA to a 2.0 or higher by the end of the alert status term will automatically be removed from Academic Alert.
• Students will continue on Academic Alert if they achieve a term GPA of 2.0 or greater, but have a total CGPA of less than 2.0 and have earned less than 12.0 credit hours.

Academic Probation

Students who receive a CGPA of less than 2.0 at the end of a term and have earned 12.0 or more credit hours will automatically be placed on Academic Probation.

• These students will be notified, by college-assigned SCC email, of their academic probationary status.
• Upon such notification, students should immediately see their Program Director or advisor to determine the necessary course of action to be taken to be removed from Academic Probation.
• Students who raise their CGPA to a 2.0 or higher by the end of the probationary term will automatically be removed from Academic Probation.

Students will continue on Academic Probation if they achieve a term GPA of 2.0 or greater but have a total CGPA of less than 2.0.

Academic Suspension

Students who are on Academic Probation will automatically be placed on Academic Suspension if their CGPA and term GPA are below 2.0. Students will be notified of their Academic Suspension status by email and letter.

There is no appeals process for an Academic Suspension.

• Students placed on Academic Suspension will not be allowed to register or attend classes for the upcoming term or terms (refer to the various suspension levels below).
• Students will not be allowed to register online while on any level of Academic Suspension.
• Students placed on Academic Suspension may not register for credit classes for the term(s) following the suspended term.
• Students must register with an advisor before returning to the College following a suspension period.
• Suspended students will be dropped from all registered classes for the following term.
• Students are allowed to register for non-credit classes during any level of suspension.

NOTE: Students who have been academically suspended and are on a waitlist for a Program of Study with the Admissions Office will be removed from the waitlist. Students who have been removed from a waitlist will be required to re-apply for admission.

Level 1 Suspension (follows Academic Probation)

Students placed on Level 1 Suspension will not be allowed to register or attend classes for the upcoming term.

• Declared students must meet with their program director/advisor to complete an Academic Reinstatement Form. Visiting students must meet with a College Advisor to complete the form.
• The Academic Reinstatement Form must be submitted to the Registration & Records Office with a signed registration form for the following term.
• A student success class is recommended.
• If, at the end of the term, the cumulative GPA is above 2.0, the student will return to Good Academic Standing. If the CGPA is below 2.0, but the term GPA is above 2.0, the student will be placed on Academic Probation.
• If, at the end of the term, the term and CGPA are below 2.0 the student will be placed on Level 2 Suspension.
• If a student returns to Good Academic Standing, but then is placed back on Academic Suspension status in subsequent terms they will start over at Level 1 Suspension.

Level 2 Suspension (follows Level 1 Suspension)

Students returning to SCC from Level 1 Suspension, whose consecutive term and CGPA are below 2.0 will be placed on Level 2 Suspension.

Students on Level 2 Suspension will not be allowed to register or attend classes for one academic term. Students follow the same procedures as Level 1 Suspension.

• If, at the end of the term, the CGPA is above 2.0, the student will return to Good Academic Standing.
• If the CGPA is below 2.0, but the term GPA is above 2.0, the student will be placed on Academic Probation.
• If, at the end of the term, the term and CGPA are below 2.0, the student will be placed on Level 3 Suspension.

Level 3 Suspension/Disqualification (follows Level 2 Suspension)

Students returning to SCC from Level 2 Suspension, with a term and CGPA below 2.0, will be placed on Level 3 Suspension/Disqualification. Students on Level 3 Suspension/Disqualification will not be allowed to register for credit classes for one academic year. Students must apply for Readmission to the College prior to returning from Level 3 Suspension.

• Students will not be allowed to register online following academic suspension.
• Students must meet with a program director or College advisor to complete an Academic Reinstatement Form. The Academic Reinstatement Form must be submitted to the Registration & Records Office with a signed registration form for the upcoming term.
• If, at the end of the term, the CGPA is above 2.0, the student will return to Good Academic Standing.
• If the CGPA is below 2.0, but the term GPA is above 2.0, the student will be placed on Academic Probation.
• If, at the end of the term, the student term and CGPA are below 2.0, the student will be placed on Level 3 Suspension.

When a student returns to Good Academic Standing but is placed back on Academic Suspension status in subsequent terms, the student will start over at Level 1 Suspension.

Academic Bankruptcy

Academic bankruptcy permits the removal of credit hours and grade points for one or two terms from a student’s GPA to allow for an improvement of the student’s CGPA. Bankruptcy applies only to courses taken at SCC.

A student may be granted Academic Bankruptcy one time only, and the process is not reversible. In order to qualify for Academic Bankruptcy, a student must have completed 12 semester hours with a minimum GPA of 3.0; or 25 semester hours with a minimum GPA of 2.5 following the term(s) for which bankruptcy is sought.

Any course required for graduation from the student’s current Program of Study cannot be bankrupt, as well as courses used in granting a previous degree from the College. Courses and grades which are granted Academic Bankruptcy will remain on the student’s official transcript, but will be marked with a # symbol.

Bankrupt credit hours and grades will not count toward graduation or be included in calculating the student’s CGPA. Students who are granted Academic Bankruptcy may be required to pay back some or all benefits received for those courses and terms for which veterans’ benefits or financial aid was received.

Transcripts

An official transcript is a copy of your permanent academic record and includes all courses taken, dates of attendance, major, type of degree awarded, your cumulative grade-point average, and all honors received at SCC.

Requesting Credit Transcripts

The College provides access to your transcripts via three methods: Electronic, written request, or online using WebAdvisor.

Electronic Transcripts

Students who attended SCC prior to 1994 cannot use this method to request transcripts.

1. Electronic transcripts (for courses taken after 1994) can be ordered online 24/7 through the National Student Clearinghouse at www.getmytranscript.com and delivered in as soon as 15 minutes if there are no holds on your student account.
2. There is a minimum charge of $2.50 per request. Students can use any major credit card, which is not charged until the transcript is sent electronically.
3. Students can request order tracking updates by email, online and/or text message.
4. Delivery options include “Electronic PDF” (for an additional charge), mail, or “hold for pickup.”

SCC will not issue a transcript if the student or contracting agency responsible for payment of student tuition has unmet financial obligations to the College.

Written Request

1. The request must include the student’s name (at time of attendance), Social Security number or SCC student ID number, approximate dates of attendance and student signature, along with the address of where to send the transcript.
2. SCC will accept FAX requests for transcripts, with the student signature, but cannot return the transcript by FAX.
3. Email requests with a student signature can be sent to registration@southeast.edu. (Transcripts cannot be returned via email or FAX.)
4. Walk-in (immediate) transcript service is available at a cost of $5 per request. There is a limit of five transcripts per request.

Online Request Using WebAdvisor

1. Students must log in to The Hub to request a transcript using this method. Students who do not remember their Hub log-in or who did not have one while attending SCC cannot use this method to request a transcript.
2. Once on The Hub, go into WebAdvisor for Students under Academic Profile and select Transcript Request.
3. Complete the information and submit your request.
4. Requests submitted through WebAdvisor will be processed within three to five working days of the request.

Transcripts may be picked up or mailed as requested after three to five working days from the date of the request. Official transcripts will bear the College Seal and are signed by the Director or Associate Director of Registration & Records. Official transcripts issued to the student will be stamped “Issued to Student.” All transcripts from the SCC Registration & Records Office are official transcripts.

Issuance of Non-credit Transcripts

1. SCC issues a transcript upon written request by the student. The request must include the student’s name (at the time of attendance), Social Security number or SCC student ID number, approximate dates of attendance, and signature, along with the address where the transcript is to be sent.
   1. Telephone requests will not be honored.
   2. SCC will accept FAX requests for transcripts but cannot return the transcript by FAX.
   3. Walk-in (immediate) transcript service is available at a cost of $5 per request.
2. There is no charge for issuing a transcript (except walk-in-immediate transcript service at a cost of $5 per request.) However, SCC will not issue a transcript if the student or contracting agency responsible for payment of student tuition has unmet financial obligations to the College.
3. Transcripts may be picked up or mailed as requested after three working days from the date of request.
4. The transcript request will be kept on file in the Continuing Education Division.
5. Official transcripts will bear the official seal of the College and are signed by the Division Dean. All non-credit transcripts from the Continuing Education Division are official non-credit transcripts.

Semester-hour to Quarter-hour Conversion

One quarter = 10 weeks.

Each quarter hour equals two-thirds of a semester hour. This table shows the conversion between semester credit hours and quarter credit hours that may have been earned under the previous SCC system or transferred from another college.

Explanation of Transcripts

# Bankruptcy

A # symbol will appear on the transcript before the grade for a course that has been bankrupt. Bankrupt grades will not count in the cumulative GPA, but are included in the term GPA. Bankrupt grades remain on the student’s official transcript.

AU - Audit

“AU” is assigned when a student registers to audit a course. The student pays the regular tuition and fees, which are non-refundable, for the course but will not receive college credit for the course. The grade “AU” cannot be changed to another grade at a later time without taking the course for college credit. Students receiving financial aid or Veteran’s benefits cannot count audited courses in determining minimum credit-hour requirements.

BF - Balance Forward

Credit for courses before July 1, 1994.

CIP - Course in Progress

Currently enrolled classes.

CW - Credit by Waiver

“CW” is assigned for advanced placement credit based on evaluation by the appropriate campus department.

F - Failure

The letter “F” is assigned when a student has not attained the required level of performance in a course. No credit is granted.

I - Incomplete

The letter grade “I” is a designation assigned when course requirements are not completed due to extenuating circumstances as determined by the course instructor. The “I” is considered a temporary letter grade.

1. To issue a grade of Incomplete, an Incomplete Grade Contract must be submitted to the Registration & Records Office at the time the incomplete grade is issued. The deadline for work to be completed is the end of the term immediately following the term in which the incomplete grade was awarded. Students can find the form on The Hub.
2. The time period of a contract may be extended one additional term with the approval of the Division Dean. A notice of the extension must be filed with the campus Registration & Records Office.
3. If a student does not initiate and complete a “Contract for Removal of Incomplete,” they must reregister and successfully complete that course to receive credit.
4. A student may not drop a course for which they had negotiated a “Contract of Incomplete.”
5. The student may progress to the next sequential course only if a “Contract of Incomplete” has been negotiated.
6. It is the student’s responsibility to:
   1. Initiate contract negotiations
   2. Fulfill the contract
7. It is the instructor’s responsibility to:
   1. Determine if a grade of Incomplete is appropriate
   2. Notify the student a grade of Incomplete has been assigned.
   3. Submit the Incomplete Grade Contract to Registration & Records at the time the grade of “I” is entered into the system.
   4. Negotiate the contract
   5. File notice of grade change with the campus Registration & Records Office when appropriate to change the “I” grade to a permanent letter grade.
8. If the student thinks the contract is unfair, they have the right of appeal beginning at the program level.

NP - No Pass

The letter grade “NP” is assigned when the required level of performance in a “Pass/No Pass” course is not attained.

P - Pass

The letter grade “P” is assigned when credit is granted for successful completion of the campus-approved “Pass/No-Pass” course. The Pass grade represents a 70% or a grade of C or higher. Each division will identify the courses which may be taken as Pass/No-Pass. Divisions also will establish the maximum Pass/No Pass hours that may be earned and applied to the completion of a prescribed course of study. There are a minimal number of classes offered at SCC which are assigned a grade of P/NP. Students do not have an option to elect to take classes graded as Pass/No Pass.

PX - Pass by Examination

“PX” is assigned when credit is granted for successful completion of a campus-approved examination or evaluation procedure rather than through course enrollment.

W - Withdrawal

The letter “W” is assigned when a student drops a course after the census date of the course.

R - Repeat

The highest letter grade received for a course will be used in computing the cumulative GPA when a course has been repeated. Courses that have been repeated are noted with “same as course number” followed by the term date where the highest grade has been earned. Repeated course grades will continue to be included in the calculation of the term GPA. A repeated course will be listed with 0.00 credit hours.

Transcript Key

Credit Transcript Key