Transcripts

An official transcript is a copy of your permanent academic record and includes courses taken, dates of attendance, major, type of degree awarded, your cumulative grade-point average (GPA) and all honors received at SCC.

Requesting Transcripts

The College provides access to your transcripts via three methods: Electronic PDF, written request, or online request using WebAdvisor.

Electronic Transcripts

Students who attended SCC prior to 1994 cannot use this method to request transcripts.

1. Electronic transcripts can be ordered online 24/7 through the National Student Clearinghouse at www.getmytranscript.com and delivered in as little as 15 minutes, if there are no holds on your student account.
2. There is a minimum charge of $2.25 per request. Students can use any major credit card, which is not charged until the transcript is sent electronically.
3. Students can request order tracking updates by email, online and/or text message.
4. Delivery options include ‘Electronic PDF’ (for an additional charge), mail or ‘hold for pickup’.

SCC will not issue a transcript if the student or contracting agency responsible for payment of student tuition has financial obligations to the College.

Written Request

1. The request must include the student’s name (at time of attendance), Social Security number or SCC student ID number, approximate dates of attendance and student signature, along with address of where to send the transcript.
2. SCC will accept FAX requests for transcripts, with the student signature, but cannot return the transcript by FAX.
3. Email requests with a student signature can be sent to registration@southeast.edu. (Transcripts cannot be returned via email or FAX.)
4. Walk-in (immediate) transcript service is available at a cost of $5 per request. There is a limit of 5 transcripts per request.

Online Request Using WebAdvisor

1. Using this method students must log into The Hub to submit their transcript request. Students who do not remember their Hub Log-in or did not have one while attending SCC cannot use this method to request a transcript.
2. Once on The Hub, go into WebAdvisor for Students under Academic Profile and select Transcript Request.
3. Complete the information and submit your request.
4. Requests submitted through WebAdvisor will be processed within 3-5 working days of the request.

Transcripts may be picked up or mailed as requested after 3-5 working days from the date of the request. Official transcripts will bear the College Seal and are signed by the Director of Registration or an Associate Registrar. Official transcripts issued to the student will be stamped “Issued to Student.” All transcripts from the SCC Registration and Records Administrative Office are official transcripts.

Issuance of Non-credit Transcripts

1. SCC issues a transcript upon written request by the student. The request must include the student’s name (at the time of attendance), Social Security number or SCC student ID number, approximate dates of attendance, and signature, along with the address where the transcript is to be sent.
   1. Telephone requests will not be honored.
   2. SCC will accept FAX requests for transcripts but cannot return the transcript by FAX.
   3. Walk-in (immediate) transcript service is available at a cost of $5 per request.
2. There is no charge for issuing a transcript (except walk-in-immediate transcript service at a cost of $5 per request.) However, SCC will not issue a transcript if the student or contracting agency responsible for payment of student tuition has financial obligations to the College.
3. Transcripts may be picked up or mailed as requested after three working days from the date of request.
4. The transcript request will be kept on file in the Continuing Education Division.
5. Official transcripts will bear the official seal of the College and are signed by the Division Dean. All non-credit transcripts from the Continuing Education Division are official non-credit transcripts.

Semester-hour to Quarter-hour Conversion

One quarter = 10 weeks.

Each quarter hour equals two-thirds of a semester hour. This table shows the conversion between semester credit hours and quarter credit hours that may have been earned under the previous SCC system or transferred from another college.

Explanation of Transcripts

# Bankruptcy

A # symbol will appear on the transcript before the grade for a course which has been bankrupt. Bankrupt grades will not count in the cumulative GPA, but are included in the term GPA. Bankrupt grades remain on the student’s official transcript.

AU - Audit

“AU” is assigned when a student registers to audit a course. The student pays the regular tuition and fees, which is nonrefundable, for the course but will not receive college credit for the course. The grade “AU” cannot be changed to another grade at a later time without taking the course for college credit. Students receiving financial aid or Veteran’s benefits cannot count audited courses in determining minimum-credit-hour requirement.

BF - Balance Forward

Credit for courses before 7/1/94.

CIP - Course in Progress

Currently enrolled classes.

CW - Credit by Waiver

“CW” is assigned for advanced placement credit based on evaluation by the appropriate campus department.

F - Failure

The letter “F” is assigned when a student has not attained the required level of performance in a course. No credit is granted.

I - Incomplete

The letter grade “I” is a designation assigned when course requirements are not completed due to extenuating circumstances as determined by the course instructor. The “I” is considered a temporary letter grade.

1. For removal of the “I,” a “Contract for Removal of Incomplete” must be submitted at the time the incomplete grade is issued. The deadline for work to be completed is the end of the term immediately following the term in which the incomplete grade was awarded. Students can find the form on The Hub.
2. The time period of a contract may be extended one additional term with the approval of the division dean. A notice of the extension must be filed with the campus Registration and Records Office.
3. If a student does not initiate and complete a “Contract for Removal of Incomplete,” they must reregister and successfully complete that course to receive credit.
4. A student may not drop a course for which they had negotiated a “Contract of Incomplete.”
5. The student may progress to the next sequential course only if a “Contract of Incomplete” has been negotiated.
6. It is the student’s responsibility to:
   1. Initiate contract negotiations
   2. File the contract with the campus Registration and Records Office
   3. Fulfill the contract
7. It is the instructor’s responsibility to:
   1. Determine if a grade of Incomplete is appropriate
   2. Notify the student and the campus Registration and Records Office that an Incomplete has been given to the student
   3. Negotiate the contract
   4. File notice of grade change with the campus Registration and Records Office when appropriate to change the “I” grade to a permanent letter grade.
8. If the student thinks the contract is unfair, they have the right of appeal beginning at the program level.

NP - No Pass

The letter grade “NP” is assigned when required level of performance in a “Pass/No Pass” course is not attained.

P - Pass

The letter grade “P” is assigned when credit is granted for successful completion of campus-approved “Pass/No-Pass” course. The pass grade represents a 70%, or a grade of C or higher. Each division will identify the courses which may be taken as Pass/No-Pass. Divisions will also establish the maximum Pass/No Pass hours that may be earned and applied to completion of a prescribed course of study. There are a minimal number of classes offered at SCC which are assigned a grade of P/NP. Students do not have an option to elect to take classes graded as pass/no pass.

PX - Pass by Examination

“PX” is assigned when credit is granted for successful completion of a campus-approved examination or evaluation procedure rather than through course enrollment.

W - Withdrawal

The letter “W” is assigned when a student drops a course after the census date of the course.

R - Repeat

The highest letter grade received for a course will be used in computing the cumulative grade-point average when a course has been repeated. Courses which have been repeated are noted with “same as course number” followed by the term date where the highest grade has been earned. Repeated course grades will continue to be included in the calculation of the term grade-point average. A repeated course will be listed with 0.00 credit hours.

Transcript Key

Credit Transcript Key